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Fundraising Event Coordination Manager

Looking for a Full-Time Fundraising Event Coordination Manager. Looking for a strong leader who has high attention to detail, willing to go above & beyond to execute the event successfully, great at collaborating with peers, and a positive associate in the office. Seeking someone who is eager to learn and grow with our event production company. Elite OC Productions is a full-service event production company based in Orange County that specializes in innovative design and concepts, venue transformation and event management. We plan and produce a wide variety of events from non-profit fundraising galas and private dinners, to fashion shows and corporate functions. We are a tight-knit group and looking for someone who is positive, attentive to detail, takes initiative and can work well together as a team!  

This full-time position in person Monday through Friday, in addition to working events on the weekends.

Looking for the position to begin in January 2024

Key Duties and Responsibilities:

  • Client liaison related to all event fundraising details: schedule meetings with clients, conduct meeting presentations, present innovative design ideas, create meeting agendas, type meeting minutes, and lead on follow-up tasks. 

  • Provide excellent customer service to clients and guest attendees at events.

  • Plan and execute all fundraising components and designs for the day of the event

  • Lead the planning process and execution process.

  • Provide creative fundraising ideas and fundraising design concepts.

  • Lead auction inventory prior to the event and registration preparation

  • Proofread all titles, descriptions, restrictions, etc. to ensure all information is 100% accurate.

  • Lead the day of the event fundraising details from set-up, overseeing volunteers, handling volunteer orientations, check-in & check-out of guest processes and break-down of all fundraising components and signage.

  • Familiar with online bidding platforms, such as GiveSmart, GreaterGiving, Auctria,  etc. is preferred but not necessary

  • Responsible for uploading auction item descriptions, pledge descriptions, etc. onto the mobile bidding site with client provided final documents


  • Quick learner, problem solver and strong organization skills

  • High attention to detail and willing to review all tasks at hand thoroughly to ensure there are no or very few mistakes

  • Strong leadership skills

  • Excellent communication skills (Written and Verbal)

  • Proficient in Microsoft Programs: Word, Excel, PowerPoint, and Avery Labels

  • Proficient in Google Suite Programs: Drive, Sheets, Docs, Calendar, etc.

  • Proficient in file exchange tools such as Dropbox, Zip Files, etc.

  • Proficient in video conferencing platforms including but not limited to Zoom, Microsoft Teams, Google Meet, etc.

  • Ability to learn Elite OC Productions culture and represent Elite OC Productions

  • Work closely & collaborate with the Elite OC Productions team to produce successful events

  • Ability to lift up to 30 pounds

  • Minimum of 1 year of experience in the events and/or non-profit industry

  • Minimum of an Associate Degree

You are not responsible for fundraising

Must have the ability to drive to site visits and on-site to events

Pay is based on experience

Please email your resume and cover letter to Michelle Harding at

Candlelight Concert
2016 Heart Ball
2016 Visionary Women
2016 Candlelight Concert
2011 Candlelight Concert
2016 Candlelight Concert4
2016 Alzheimers Gala2
2016 CASA Celebration
2016 Candlelight Concert2
2016 Alzheimers Gala
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